Why do you need property management software

Why Do You Need Property Management Software?

When it comes to property management, you need a system that can help you run your business as efficiently as possible. It’s not just about collecting rent or collecting deposits; it’s also about ensuring that everything is done correctly and on time. 

This means knowing where all the money is going and making sure there are no issues with tenants or landlords. It also means tracking rents, fees and payments so that you know exactly how much profit each property brings in each month. 

If any problems arise with either tenants or landlords (or both), then you’ll be able to deal with them quickly without having to spend hours trying to find out what happened!

This article will let you know the definition, use cases, introduction of a CRM, and benefits and why do you need property management software?. 

What is Property Management Software?

Property management software is a type of application that allows you to manage your properties from anywhere, with just a few clicks. 

It helps you keep track of everything related to your investments—from managing tenants and collecting rent, to checking on maintenance requests and tracking occupancy rates—and it makes it easy for you to make changes when needed.

The best property management software will allow you: * 

  • Track how much rent each tenant pays per month or quarter; *
  • See who’s living there now;  
  • Get an email alert when someone moves out (or checks in) while they’re still paying their full share; 
  • Find out where all the tenants live so they can be ordered around more efficiently if needed!

What Would the Ideal Property Management Software Do?

The ideal property management software should do the following:

  • Track tenants, leases and rent payments.
  • Track maintenance costs (new leases, repairs).
  • Inspect properties on a regular basis and communicate with tenants about the state of their home or apartment.
  • Provide a calendar to show when properties need repair work done or to be inspected by a professional (e.g., plumbers).

What Are the Basic Functions of Property Management Software?

What software is used for property management? It has a number of basic functions. These include:

  1. Property Management : The most important function of property management software is to provide you with an overview of your properties. You can see how much rent you are receiving from each property and if there are any problems with the property. This gives you a good idea of how profitable each property is for you. It also allows you to keep track of the total amount of rent that each property generates for you.
  2. Tenant Management : This function allows you to manage all the tenants on your properties. You can create reports about their behavior, such as whether they pay their rent on time or if they damage the property in any way. You also have access to their personal details, including their name and contact information. You can also track their performance against certain criteria like whether they have paid their rent on time in the past month or not.
  3. Reporting : Reporting allows you to create customized reports about your properties and tenants’ behavior. So that you can see what is working well and what needs some improvements or changes. This allows you to make informed decisions about how best to manage your properties and tenants’ behavior. You can get in-depth property reports with Doorloop CRM easily.  
  4. Record Rent Payments – Record rent payments in real time so you know exactly how much rent is being paid each month by each tenant. You can also generate statements based on tenant payment information. This is great for tracking down late fees or bounced checks that have accrued on a tenant’s account over time.
  5. Manage Tenant Inquiries – If a tenant has requested permission to enter their unit before opening up their door for inspection or showing up for an appointment with an inspector, it’s easy to approve them with this feature as long as they are paying their rent regularly.

Why Do You Need Property Management Software?

If you own an apartment complex or a group of single family homes, it’s likely that you’ve dealt with property management software in some capacity. 

It’s important to use a system that will help you track your investments and manage them effectively. 

Here are some of the reasons why property management software is so important:

1. It Allows You to Manage Properties.

In the property management industry, there are several roles that need to be filled. One of them is managing the day-to-day operations of your investment or rental property(s). 

If you want to do this successfully, then it’s important that you have all of the tools necessary at your disposal. 

Property managers can use software such as Google Sheets or Excel spreadsheets in order to help them keep track of all kinds of information related to their properties—from rent payments and expenses through property sales and leases. 

They also need access points into social media channels like Facebook or Twitter so they can respond directly with customers when needed as well as send out automated reminders about upcoming maintenance requirements such as cleaning services coming up soon!

2. Software Cloud-based and Easily Accessible by Staff, Tenants and Landlords

With cloud-based property management CRM, you get the benefit of having your entire property management system in one place. 

Instead of having to manage multiple systems and databases, you can access all your records from anywhere with an internet connection. This makes it easy for staff members to enter data into the system when they are on the go or working from home.

With cloud-accessibility, tenants and landlords can also benefit because they don’t need a physical office space to access information about their rental properties (or even just check out what’s available).

3. It Helps You to Be Organized and on Top of Your Game.

Organizing your business is key to success. It helps you to be prepared for any eventuality, and it also allows you to focus on what matters most: the customer experience.

If you don’t have the right tools or know-how, then it’s impossible to help with your property management needs. 

Being organized can help boost your business by giving insight into how PM has helped other small businesses win in this competitive market place.

4. Property Managers Need to Be Organized.

Property managers need to be organized. They need access to their data from multiple locations, so that they can manage the property in a timely manner. 

The same goes for being able to access property management software from multiple devices and platforms like mobile phones, tablets or desktop computers.

It can help you with this by allowing you to store all of your documents in one place and make them accessible from anywhere at any time—simply by logging into your account!

5. It Makes Everything Easier.

Property management CRM is a great way to make the day-to-day running of your properties easier. It can help you to manage your properties better, be more organized and save time. The following are just some of the benefits:

  • You’ll be able to spend less time on paperwork and more time on other tasks like marketing or advertising. This means that as well as being able to do what you need without having all these obstacles in the way, it will also mean that there won’t be any paper trails getting in the way when it comes down too do things like setting up new tenants or managing legal matters with existing tenants (for example if there are any disputes).

6. Quick Response Times Help Grow Your Business.

Quick response times are an important part of managing your business. When you’re dealing with several hundred units, it’s easy to forget that even a minute can be the difference between success or failure. 

You can’t afford to waste time—if there’s a problem with one unit, it could affect another one in its neighborhood and cause problems for other tenants in town.

Fortunately, property management companies have the infrastructure needed to respond quickly and efficiently. They have systems in place that allow them access information about each property from multiple sources across multiple platforms (including social media). 

This allows them not only to fix issues quickly but also keep tabs on maintenance needs so they know what needs attention before something breaks down completely!

7. Track Where Rents, Deposits, Fees and All Payments Are With Property Management Software.

Property management software allows you to:

  • Track all payments. You can see who’s paid, when and how much they paid – including rent and other fees, deposits and maintenance requests. This provides valuable data that allows you to make decisions about whether or not to continue renting out a property after a tenant has left.
  • Track rents for all tenants in one place. This makes it easy for your team of property managers or owners (if there are multiple people working on a single property) to stay up-to-date with what their tenants are paying each month so they can make sure everything is running smoothly without any surprises later on down the line!

8. It Can Show You Where the Money is Going.

It is a great way to take a look at where the money is going. You can see how much you’re paying in rent and utilities, as well as what expenses are being covered by your tenants.

Cloud-based property management CRM also gives you an opportunity to make sure that all of your costs are covered and that there are no surprises when it comes time to pay bills or make repairs.

9. It Can Make Managing Property More Efficient for All Involved.

Doorloop property management CRM helps you to manage the property more efficiently. It can help you to respond quickly to tenant requests, track payments and keep track of everything.

You can also use the software to manage your entire real estate portfolio, including investment properties and rentals. 

This will help you to keep track of all your properties in one place and make it easier for you to manage them all.

10. Costs Savings

Property managers often get paid per month for their work, but they also have expenses like rent and utilities to cover as well. 

If they don’t monitor their investments properly, they could end up losing out on potentially hundreds of dollars each month. 

That’s why it’s important for them to use a functional and the best property management software that helps them keep track of all of these expenses as well as any revenue generated by these investments.

11. Accuracy and Efficiency

Property managers need to know exactly what they have at all times. This is why they want to use property management software that provides accurate reports on their properties and the tenants living in them. 

The software can provide financial reports and other data so that the manager can see how much money he has made or lost during the year.

What is the Best Commercial Property Management Software?

The best commercial property management software is the one that is easy to use and can handle all your property management needs. For example, Doorloop is one of the best property management software options on the market, with a wide range of features and functionality that makes it easy for you to manage your rental properties.

Key Features of Doorloop property management software:

  • Tenant Screening
  • Online Rental Application Software
  • Applications & eSigning
  • Tenant Management
  • Property Management Communication Tool
  • Property Management & Advertising 
  • Property Listing
  • Accounting
  • Property Owner Portal Software
  • Online Lease Software, more.

It’s user-friendly interface makes it simple for both novices and experienced users alike. The platform was designed with landlords in mind, allowing them to easily get started by creating their first property or downloading an existing one from their cloud storage account immediately after signing up.

The platform also comes equipped with several additional tools such as rent collection reminders (which will send email notifications when tenants are due), and automatic vacancy listings. 

If you want more exposure on websites like Facebook or Yelp (so they can see what kind of tenant will move into their apartment) as well as tenant screening tools. So landlords know exactly what type of person would be living at each unit before signing any leases

What Are the Best Rental Property Management Software for the US?

Property management software is a great way to keep track of all your properties, including their finances. It allows you to manage the day-to-day operations of your rental properties, such as:

  • Paying bills and taxes on time
  • Receiving payments from tenants (including rent checks)
  • Tracking inventory and repairs made on each unit

Doorloop is the best property management software for all types of real estate companies for the US and worldwide. That’s because it has been designed by property managers for property managers to make their lives easier, more efficient and more profitable.

Doorloop is a cloud-based platform that allows you to manage your entire portfolio of properties from anywhere in the world.

With Doorloop, you can:

  1. Manage your properties online or via mobile app
  2. Access important information at any time
  3. Track tenant payments and rent history
  4. Set up automatic rent payments or email reminders if a tenant misses a payment

Why is Doorloop The Best Property Management Software?

It provides solutions for all kinds of real estate agents and investors.

The main goal of this CRM is to make the process of property management easier for both buyers and sellers. This is done by providing the necessary tools that will help them manage their properties from any device.

Doorloop has developed a CRM where real estate agents and investors can easily manage their properties. As part of their service, they offer free trials for all users who want to test their product before making any purchase decisions.

The main features of this software include:

Accessibility – You can manage your properties anytime, anywhere as long as you have an internet connection.

Easy to use – Your agents will be able to do all the work without needing any special training because they are familiar with these types of software packages.

Reports – The reports generated by this platform are very detailed and provide valuable information about your properties so that you can make informed decisions about them.

Maintenance – You don’t need to worry about maintenance or repairs because the system automatically takes care of everything.

Manage tenants – Create, add and update tenants with photos, profiles and notes.

Collect rent – Manage payments directly from your tenant’s bank account or credit card details. You can also set up automatic payments through PayPal or Stripe.

Remind tenants Send reminders when it’s time to pay their rent or renew their lease. All reminders are sent via email or SMS text message so you can be sure they get the message on time!


Why do you need property management software, because the right property management software can be the difference between a successful and an unprofitable property business.

There are many other benefits including faster response times, cutting costs on maintenance and other expenses involved in managing properties through online services.

If you want to organize all the data hassle-free in one place then the Doorloop property management software will be the best option for you. 

Sign up now and FREE trial. 

Posts created 358

Leave a Reply

Your email address will not be published. Required fields are marked *

Related Posts

Begin typing your search term above and press enter to search. Press ESC to cancel.

Back To Top